Dear NCSA Managers,


The Business Office Budget Committee (BC) is excited to kick off our FY25 budget cycle and we want to remind you how much we value your input. Your feedback has been essential in improving the budgeting process. It has helped us expand our Budget Guidance, which contains budget goals, categories and parameters for spending. 


This year we ask that you continue to partner with your Business Office contact to complete the budget task. We believe a collaborative approach allows all participants to be more involved in the process, learn, and engage with the managers.


BUDGET PROCESS AND TIMELINE

  • Training: An in-depth Zoom training is scheduled for Business office staff, Project managers and managers Thursday, February 22nd.
    • We will be recording the session for anyone unable to attend the scheduled training.
    • You will be provided a pre-populated Google Sheet with the prior year's staffing and approved allocation requests.
    • We will walk you through the Updated Budget Guidance and how to complete your budget.
  • Budget submission: Managers to complete their budget and discuss it with directorate leads by Friday, March 8th - budgets should be marked ‘ready for review’ by this date.
  • Business office/Manager budget review: The business office will review budgets and managers to work with business office to resolve outstanding items. March 8th - 22nd
  • AD compiles their budget summaries: The AD prepares budget summary to present to Director March 25th - April 24th
  • Director budget review and approval: the AD’s submit a final budget to Director April 24th - May 15th.
  • Final approved budgets announced: FY25 budgets announced Mid May.
  • Staff Plan updates for FY25: Managers extend allocations for their teams in Staff Plan to at least 06/30/2026 by May 31st.
  • Budgets loaded: the Business Office loads approved FY25 budgets after final processing of FY24 by September.


Completing the budget according to the timeline outlined above will allow us a full year of tracking starting July 1st against prior year budgets and will enable us to address process issues for the coming year's budget cycle. Ultimately, with each year's efforts, we ensure a smoother and improving budgeting process for subsequent years.

 

RESOURCES:

Training materials and videos are available on the State and ICR Budget Planning wiki

SFY25 Budget Process Q&A

Q&A from prior years through the Frequently Asked Questions.

The Budget Guidance document.

The BC is available via email budget_committee@lists.ncsa.illinois.edu.


Please feel free to reach out to the BC with questions or concerns. We look forward to seeing you in training on February 22! An invitation to the training, meeting requests to function as due-date reminders, and access to the budget templates will follow.

 

The Business Office Budget Committee (BC)

Jessica Leemon, Richelle Lu, Charlotte Payne, Jay Roloff, Matt Schuldt







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