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Dear NCSA Managers,

We are excited to begin our SFY22 budget cycle planning with you. This year, we will be rolling out a more robust budgeting process. Your input from the prior budget cycle has been instrumental in providing us perspective on how to evolve and improve the SFY22 process. We retained the Budget Working Group (BWG) to continue streamlining the process and advancing our budget cycle strategies. Both input collected and the BWGs collaboration contributed to helping us develop a comprehensive Budget Guidance, which defines budget goals, categories, and parameters for spending. The Budget Guidance aids us in determining the Center's core budget principles, assigning the level (group, directorate, Center) at which each budget decision is responsible for, ensuring we align our budget with our Center's principles.

This year's budget process is slightly different as we partner with your Business Office contact to complete the budget task. The Business Office and project managers are invited to attend the training, while this will be optional for managers. The Business Office contact will assist managers with updated guidance for FY22. We believe this updated, collaborative approach allows others the opportunity to be more involved in the process, learn and engage with the managers. 

BUDGET PROCESS AND TIMELINE

  • Training: An in-depth Zoom training is scheduled for Business office staff, Project managers and managers Wednesday, February 10, at 4 – 5:30 p.m. 
    1. We will be recording the session for those of you unable to attend the scheduled training.
    2. You will be provided a pre-populated Google Sheet with the prior year's staffing and approved allocation requests.
    3. We will walk you through the Updated Budget Guidance and how to complete your budget. 
  • Budget submission: managers will have approximately five weeks to complete the budgeting exercise and we expect final submitted budgets to the directorate lead by March 15.
  • Executive Summary: directorate leads will meet with group managers as they complete their budgets starting February 15 – March 30.
  • Cabinet budget review: the BWG will work to compile data from submitted budgets for the Cabinet to review April 19.
  • Director budget review and approval: the Cabinet will advance recommendations for a final budget for Bill to approve May 16.
  • Final approved budgets announced: we will announce SFY22 budgets in June/July. 

Completing the budget according to the timeline outlined above, will allow us a full year of tracking starting July 1st, 2021 against FY21 budgets and will enable us to address process issues for the coming year's budget cycle. Ultimately, with each year's efforts, we will further our ability to conduct a smoother automated budgeting process for all subsequent years.

RESOURCES

Please feel free to reach out to our team with questions or concerns. We look forward to seeing you in training on February 10! An invitation and access to the budget templates are to follow. 

The Budget Working Group

Angela Douglas, Doug Fein, Luigi Marini, Thu Nguyen, Ron Payne, Kaylyn Rogers and Jay Roloff





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