This page will help you check that you have access to the systems needed, as well as a link to relevant training documents and other important information!
| Name | Description | Quick Links |
|---|---|---|
| BA4 | BA4 is NCSA's financial shadow system. This tool allows us to break funds down into multiple activity codes, as well as reconcile the accounts locally, and provide more timely and descriptive data to our stakeholders. | |
| Banner | Banner is the Campus financial system, Banner data is loaded into BA4 on a nightly basis. | |
| Teams | Business Office Staff Teams channel where we share information with the entire business office team. | |
| MIS Savannah | The MIS Savannah Tool is a homegrown system that hosts workflows and other data for all users at NCSA. Each part of MIS is described in detail on the MIS Savannah Tools Page | |
| My Research Portal | In the portal you can view proposal transmittals, pending actions, units and investigators, and submissions. | Go to myResearch Portal |
| iCard | i-card Programs is a part of Treasury Operations, a part of University of Illinois System Offices. i-card Programs is responsible for managing and overseeing the provision of University Identification Numbers (UINs) and identification cards, mobile identity credentials, key fobs, and other physical and mobile tokens for all University of Illinois System locations. | Go to iCard |
| Chrome River | Employee reimbursements are submitted through this campus system, reviewed and approved in this tool. | |
| DMI | Division of Information Management The Division of Management Information (DMI) is a service unit reporting to the Provost. We serve as the institutional research office of the University of Illinois Urbana-Champaign. Our goal is to assist administrators, faculty, and staff in obtaining timely, accurate, and appropriate information from the university's administrative databases. | |
| Tableau | Visualization tool for NCSA financials data. | |
| iBuy/contracts+ | The campus system we use to make purchases, review and approve the purchase, generates the PO. Process contracts with external partners for services. | |
| Service Rate Database | This system tracks all services across campus. | |
| NCSA Commitments Tracking Tool | MIS tool created 2023 to track, approvals and report on all 100+ NCSA commitments both receivable and payable. formally known as MOU's, MOU2 tool. | |
| VSL | Vacation Sick Leave use this tool in MIS to track, report and approve benefit time. | |
| My Financials | a view of all of the department funds where reports and dashboards are generated. | |
| Mobius View | Pull Monthly statements | |
| Pinnacle | Tech Services billing tool to pull information from system. | |
| SPaRC Ed | SPaRC’Ed is the sponsored programs and research administration certification series for the University of Illinois at Urbana-Champaign. SPaRC’Ed is supported by the Sponsored Programs and Research Compliance (SPaRC) working group and the Office of Vice Chancellor for Research and Innovation. SPaRC’Ed provides University of Illinois research administrators of all experience levels with the knowledge and skills necessary to effectively administer sponsored programs and research activities across the full project lifecycle. The program will benefit the individual participant in his or her overall knowledge growth and professional development as well as provide added benefits to his or her unit through the ability to better serve faculty and researchers. | |
| Box | 2020 Audit findings ICR Reports NP Institutes - monthly reports from budget office NCSA Commitments - MOU's Confidential MOU's - retention of faculty and staff. Faculty Fellows 6-8 $25K awards annually to faculty to support students in their field of research. | |
| in Learning | Training platform free to staff. | |
| NCURA | National Council of University Research Administrators founded in 1959, is an organization of individuals with professional interests in the administration of sponsored programs (research, education and training), primarily at colleges and universities. | |
| BMG | Business Managers Group one staff member from each department is appointed to this group for monthly update meetings where information from across the campus units are shared. | |
| Unit Security Application | The application the USC uses to grant access to campus level systems, remove access and audit access, pull reports. | |
| Business office Group Mail Boxes | ||
| Business office email alias | budget_committee@lists.ncsa.illinois.edu - those on the budget committee. Matt, Richelle, Amy, Shawn, Mel, Angela Commitments@lists.ncsa.Illinois.edu - those on the commitments advisory group from across the center. fabo@lists.ncsa.illinois.edu - used for all of business office staff grantsteam@lists.ncsa.illinois.edu - used for all the staff who manage grants and business office leaders. | |
| Business office shared calendar | NCSA-Finance | |
| W-9 | The board of Trustees W-9 | |
| PDO wiki | NCSA Proposal Development Office information. | |
| Admin Support wiki | How to find the admin support for each group at NCSA. | |
| NCSA Wiki | This space allows for groups and projects to create webpages custom to their needs | |
| NCSA Webpage | This space will provide you with information about NCSA, especially the directory. |