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Present

Anita de Waard, Carole Palmer, Bob Hanish, Alan Blatecky, Ted Habberman, John Towns, Joel Cutcher-Gershenfeld

 

Working Agenda & Notes

Determine the terms for each committee member

  • Consensus at last meeting was leaning toward 2-year term
  •  Suggested terms:
    • 2 and 3 years or 1 year with the expectation of renewal

      • Add 1-2 additional steering committee members after 1 year

    • 2-year initial terms and adding 2 more members in a year

    • 1 year with automatic 2-year renewal

  • DECISION: Finalize at face-to-face meeting who is 1 year (auto 2 year renewal) & 3 year

Select Chair, Vice-Chair, and Secretary   

  • Chair will serve as an ex-officio member of the NDS Executive Committee
  • One year terms for the office positions
  • DECISIONS:
    • Chair: Bob Hannish 
    • Vice-Chair: Anita de Waard 
    • Secretary: Ed Seidel
  • Committee members will be in their role for one year and others for two years to allow for staggering for membership
    • ACTION: At next meeting determine the terms for each committee member
    • Joel: original draft of charter was 2 and 3 year terms; at Austin changed to 1 and 2 year terms

Meetings

  • Draft agenda for f2f meeting
    • Review and ratification of current draft charter
    • Establish a membership committee
    • Formalize the relationship between NDS Labs and NDS Share
    • Operational/business plan and timeline for NDS Labs and NDS Share
    • NDS4
    • NDS Marketing plan
    • Pilots and projects underway in NDS Labs (suggested by Anita)
      • Have a clear way of how this happens
      • What is the process
      • How do we share this information with the community?
    • Report from RDA meeting
      • Formal RDA partnership
      • Disambiguate between RDA and NDS
    • Direction of NDS
      • Too much focus on operations and not enough focus on full range of aspects of data (concern raised by Irene Qualters)
      • Less focus on “how” and more on “what”
      • John suggests inviting Irene to NDS4
      • ACTION: Committee members come with 2-3 ideas they would like to see accomplished in the next 6-12 months
    • The WT proposal, the focus of the funding, and (ACTION: prepare a brief presentation for the meeting; check with Bertram to make sure it’s ok to share)
    • Value proposition
    • Some data collection on stakeholder map; survey is asking helpful questions; would be helpful to get more information from specific communities (outreach to professional societies)

 

 

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  • Travel support
    • Ted: is there travel support available? John we will provide travel support for both the face to face meeting and the Consortium meeting
      • John would like to have a request or recommendation from the steering committee for travel support
      • Suggestion to hold f2f prior to the consortium plenary meetings 
      • If the meeting is off cycle, it would be nice if there was some funding for that
      • DECISION: NDS will support off cycle meetings; will confirm but doesn't foresee this as an issue
  • Plans for face to face meeting:
    • Willing to participate in f2f meeting prior to RDA meeting May 19-21
      • ACTION: Kandace will collect everyone's availability for late May and early June
    • Draft agenda for meeting:
      • Review and ratification of current draft charter for the Consortium
        • There are specific sections that will need to be addressed now that an operating steering committee has been established
      • Establish a membership committee to define Consortium membership criteria
        • There was input for this at the Austin meeting
        • Joel will provide a mock-up for people to review
        • Brainstorming on value propositions at Austin meeting that should be discussed
      • Formalize the relationship between NDS Labs and NDS Share and how a component migrates from NDS Labs to NDS Share
      • Establish an operational/business plan and timeline for NDS Labs and Share
        • Input from group on what they would like to see:
          • Define NDS Labs and NDS Share and how they relate to one another
          • Financial plans to support NDS
          • How the various components of the NDS work and operate together (including Exec Committee)
      • Discuss a marketing plan
        • Value proposition plays into this discussion
        • Joel is going to pull out the notes from the meeting discussion and will create a stand-alone document and share with the group
        • Joel: we've talked about distributing the surveys to other organizations and this could be part of outreach
      • Pilots and projects underway in NDS Labs
        • Process for defining what the projects are and how they move ahead
      • Circulate draft agenda and revise as needed
  • NDS4 planning
    • Suggestion to meet 3 times per year/every 4 months
    • September suggested for the next meeting
      • RDA is in Paris in September
    • Early August:
      • IAU is in Honolulu
      • Data Conference in August
    • At least 3 weeks after RDA meeting in September/early October

 

 

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