Present

Anita de Waard, Carole Palmer, Bob Hanish, Alan Blatecky, Ted Habberman, John Towns, Joel Cutcher-Gershenfeld

 

Working Agenda & Notes

Determine the terms for each committee member

  • Consensus at last meeting was leaning toward 2-year term
  •  Suggested terms:
    • 2 and 3 years or 1 year with the expectation of renewal

      • Add 1-2 additional steering committee members after 1 year

    • 2-year initial terms and adding 2 more members in a year

    • 1 year with automatic 2-year renewal

  • DECISION: Finalize at face-to-face meeting who is 1 year (auto 2 year renewal) & 3 year

Select Chair, Vice-Chair, and Secretary   

  • Chair will serve as an ex-officio member of the NDS Executive Committee
  • One year terms for the office positions
  • DECISIONS:
    • Chair: Bob Hannish 
    • Vice-Chair: Anita de Waard 
    • Secretary: Ed Seidel
  • Committee members will be in their role for one year and others for two years to allow for staggering for membership
    • ACTION: At next meeting determine the terms for each committee member
    • Joel: original draft of charter was 2 and 3 year terms; at Austin changed to 1 and 2 year terms

Meetings

  • Draft agenda for f2f meeting
    • Review and ratification of current draft charter
    • Establish a membership committee
    • Formalize the relationship between NDS Labs and NDS Share
    • Operational/business plan and timeline for NDS Labs and NDS Share
    • NDS4
    • NDS Marketing plan
    • Pilots and projects underway in NDS Labs (suggested by Anita)
      • Have a clear way of how this happens
      • What is the process
      • How do we share this information with the community?
    • Report from RDA meeting
      • Formal RDA partnership
      • Disambiguate between RDA and NDS
    • Direction of NDS
      • Too much focus on operations and not enough focus on full range of aspects of data (concern raised by Irene Qualters)
      • Less focus on “how” and more on “what”
      • John suggests inviting Irene to NDS4
      • ACTION: Committee members come with 2-3 ideas they would like to see accomplished in the next 6-12 months
    • The WT proposal, the focus of the funding, and (ACTION: prepare a brief presentation for the meeting; check with Bertram to make sure it’s ok to share)
    • Value proposition
    • Some data collection on stakeholder map; survey is asking helpful questions; would be helpful to get more information from specific communities (outreach to professional societies)

RDA meeting in May  (this was not discussed)

    • Who is attending and can provide update at f2f meeting

Update on the TAC committee

  • John has a list of nominees to that committee and he will circulate to the group for feedback
  • Later this week, John would like to narrow it down to a set to recommend to the Exec committee

Membership Committee

  • Do we want to issue a call for potential members or do we want to appoint

NDS4  

  • Theme and priorities will be discussed at the face-to-face meeting
  • Should starting making plans for NDS5 and NDS6 as well

Liaison to the RDA  (this was not discussed)

Frequency of Consortium meetings

  • Suggestion of 3 per year or every 6 months
  • Suggestion of 2 meetings per year
  • Encourage working groups to have their own meetings
  • Have hackathons that allow working groups and others to come together and work on things
  • Some groups might come together outside of the consortium meetings; might be good for members of the steering committee to attend these meetings to ensure everyone is on the same
  • Per John we could approach NSF for workshop participant support to fund these activities

 

 

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