Present

Anita de Waard, Carole Palmer, Bob Hanish, Alan Blatecky, Ted Habberman, John Towns, Joel Cutcher-Gershenfeld

Working Agenda & Notes

Determine the terms for each committee member

• Consensus at last meeting was leaning toward 2-year term
•  Suggested terms:
  • 2 and 3 years or 1 year with the expectation of renewal

    • Add 1-2 additional steering committee members after 1 year

  • 2-year initial terms and adding 2 more members in a year

  • 1 year with automatic 2-year renewal

• DECISION: Finalize at face-to-face meeting who is 1 year (auto 2 year renewal) & 3 year

Select Chair, Vice-Chair, and Secretary   

• Chair will serve as an ex-officio member of the NDS Executive Committee
• One year terms for the office positions
• DECISIONS:
  • Chair: Bob Hannish 
  • Vice-Chair: Anita de Waard 
  • Secretary: Ed Seidel
• Committee members will be in their role for one year and others for two years to allow for staggering for membership
• ACTION: At next meeting determine the terms for each committee member
• Joel: original draft of charter was 2 and 3 year terms; at Austin changed to 1 and 2 year terms

Meetings

• Draft agenda for f2f meeting
  • Review and ratification of current draft charter
  • Establish a membership committee
  • Formalize the relationship between NDS Labs and NDS Share
  • Operational/business plan and timeline for NDS Labs and NDS Share
  • NDS4
  • NDS Marketing plan
  • Pilots and projects underway in NDS Labs (suggested by Anita)
    • Have a clear way of how this happens
    • What is the process
    • How do we share this information with the community?
  • Report from RDA meeting
    • Formal RDA partnership
    • Disambiguate between RDA and NDS
  • Direction of NDS
    • Too much focus on operations and not enough focus on full range of aspects of data (concern raised by Irene Qualters)
    • Less focus on “how” and more on “what”
    • John suggests inviting Irene to NDS4
    • ACTION: Committee members come with 2-3 ideas they would like to see accomplished in the next 6-12 months
      
  • The WT proposal, the focus of the funding, and (ACTION: prepare a brief presentation for the meeting; check with Bertram to make sure it’s ok to share)
  • Value proposition
  • Some data collection on stakeholder map; survey is asking helpful questions; would be helpful to get more information from specific communities (outreach to professional societies)

RDA meeting in May  (this was not discussed)

• • Who is attending and can provide update at f2f meeting

Update on the TAC committee

• John has a list of nominees to that committee and he will circulate to the group for feedback
• Later this week, John would like to narrow it down to a set to recommend to the Exec committee

Membership Committee

• Do we want to issue a call for potential members or do we want to appoint

NDS4  

• Theme and priorities will be discussed at the face-to-face meeting
• Should starting making plans for NDS5 and NDS6 as well

Liaison to the RDA  (this was not discussed)

Frequency of Consortium meetings

• Suggestion of 3 per year or every 6 months
• Suggestion of 2 meetings per year
• Encourage working groups to have their own meetings
• Have hackathons that allow working groups and others to come together and work on things
• Some groups might come together outside of the consortium meetings; might be good for members of the steering committee to attend these meetings to ensure everyone is on the same
• Per John we could approach NSF for workshop participant support to fund these activities