The following table outlines who receives notifications for the various stages in the Commitments Tracking Tool. Roles are obtained either directly from the form, derived from information in the form, or list based.
Changes to these permissions can be made by submitting a Jira ticket to help@ncsa.illinois.edu.
| MOU Workflow Stage | Definition | Data Source | Value |
|---|---|---|---|
| Submitter | The individual that creates the MOU record listed in the "submitter" field | Derived from form | Resolved via hidden field |
| AD Pre-Approval | AD of directorate as listed in the "directorate" field | Derived from form | Resolved using NCSA orgChart |
Deputy Director Pre-Approval (previously Chief of Staff) | NCSA Deputy Director login | Set in code | Resolved using usersAPI.php |
| Submitter/Champion: Finish MOU | As listed in the "submitter" and "champion fields | Directly from form | N/A |
| Business Office Approval | As listed in the Business Office Contact field | Directly from form | N/A |
| Compliance Approval | MOU Coordinator | List based | Charlotte Payne |
| Signature Custodian: Collected Signatures | Signature Custodian | List based | Charlotte Payne |
The following table outlines the non-standard organizational roles, i.e.. roles unique to the MOU tool, and the current permissions.
Changes to these permissions can be made by submitting a Jira ticket to help@ncsa.illinois.edu.
| MOU Tool Role | Assignment | Notes |
|---|---|---|
| Admin View | John Towns Jay Roloff | Allows the individual assigned to see all MOU's but does not provide the the ability to edit or advance the workflow. |
| Admin Access | org_bo; MaryAlice Greer | Allows the individual to manage accounts included in the MOU record, get a link to the bar form generator, view all MOU records, and edit all MOU's (up to MOU Compliance phase, and after Fully executed, regardless of workflow stage). They are not allowed however able to advance the workflow. Does not include the Bar Form generator sub-application. |