The following table outlines who receives notifications for the various stages in the MOU Commitments Tracking Tool. Roles are obtained either directly from the form, derived from information in the form, or list based.
Changes to these permissions can be made by submitting a Jira ticket to to help@ncsa.illinois.edu.
| MOU Workflow Stage | Definition | Data Source | Value |
|---|---|---|---|
| Submitter | The individual that creates the MOU record listed in the "submitter" field | Derived from form | Resolved via hidden field |
| AD Pre-Approval | AD of directorate as listed in the "directorate" field | Derived from form | Resolved using NCSA orgChart |
Deputy Director Pre-Approval (previously Chief of Staff) | NCSA Deputy Director login | Set in code | Resolved using usersAPI.php |
| Submitter/Champion: Finish MOU | As listed in the "submitter" and "champion fields | Directly from form | N/A |
| Business Office Approval | As listed in the Business Office Contact field | Directly from form | N/A |
| Compliance Approval | MOU Coordinator | List based | Charlotte Payne |
| Signature Custodian: Collected Signatures | Signature Custodian | List based | Charlotte Payne |
...