Present
Anita de Waard, Carole Palmer, Bob Hanish, Alan Blatecky, Ted Habberman, John Towns, Joel Cutcher-Gershenfeld
Working Agenda & Notes
Determine a quorum for the committee
- Recommendation that a quorum should be 4 of the 7
- Preference is to work for consensus and rarely have a need to take a vote
- DECISION: 4 sets a quorum for things that need a vote
Select Chair, Vice-Chair, and Secretary
- Chair will serve as an ex-officio member of the NDS Executive Committee
- One year terms for the office positions
- DECISIONS:
- Chair: Bob Hannish
- Vice-Chair: Anita de Waard
- Secretary: Ed Seidel
- Committee members will be in their role for one year and others for two years to allow for staggering for membership
- ACTION: At next meeting determine the terms for each committee member
- Joel: original draft of charter was 2 and 3 year terms; at Austin changed to 1 and 2 year terms
Meetings
- Frequency of committee meetings
- At the first meeting it was suggested to meet monthly for the first six months
- Monthly steering committee call:
- DECISION: 3rd Wednesday of each month from 3-4 CDT
- Travel support
- Ted: is there travel support available? John we will provide travel support for both the face to face meeting and the Consortium meeting
- John would like to have a request or recommendation from the steering committee for travel support
- Suggestion to hold f2f prior to the consortium plenary meetings
- If the meeting is off cycle, it would be nice if there was some funding for that
- DECISION: NDS will support off cycle meetings; will confirm but doesn't foresee this as an issue
- Ted: is there travel support available? John we will provide travel support for both the face to face meeting and the Consortium meeting
- Plans for face to face meeting:
- Willing to participate in f2f meeting prior to RDA meeting May 19-21
- ACTION: Kandace will collect everyone's availability for late May and early June
- Draft agenda for meeting:
- Review and ratification of current draft charter for the Consortium
- There are specific sections that will need to be addressed now that an operating steering committee has been established
- Establish a membership committee to define Consortium membership criteria
- There was input for this at the Austin meeting
- Joel will provide a mock-up for people to review
- Brainstorming on value propositions at Austin meeting that should be discussed
- Formalize the relationship between NDS Labs and NDS Share and how a component migrates from NDS Labs to NDS Share
- Establish an operational/business plan and timeline for NDS Labs and Share
- Input from group on what they would like to see:
- Define NDS Labs and NDS Share and how they relate to one another
- Financial plans to support NDS
- How the various components of the NDS work and operate together (including Exec Committee)
- Discuss a marketing plan
- Value proposition plays into this discussion
- Joel is going to pull out the notes from the meeting discussion and will create a stand-alone document and share with the group
- Joel: we've talked about distributing the surveys to other organizations and this could be part of outreach
- Pilots and projects underway in NDS Labs
- Process for defining what the projects are and how they move ahead
- Circulate draft agenda and revise as needed
- NDS4 planning
- Suggestion to meet 3 times per year/every 4 months
- September suggested for the next meeting
- RDA is in Paris in September
- Early August:
- IAU is in Honolulu
- Data Conference in August
- At least 3 weeks after RDA meeting in September/early October