Present

Anita de Waard, Carole Palmer, Bob Hanish, Alan Blatecky, Ted Habberman, John Towns, Joel Cutcher-Gershenfeld

Working Agenda & Notes

Determine a quorum for the committee

• Recommendation that a quorum should be 4 of the 7
• Preference is to work for consensus and rarely have a need to take a vote
• DECISION: 4 sets a quorum for things that need a vote
  
  

Select Chair, Vice-Chair, and Secretary   

• Chair will serve as an ex-officio member of the NDS Executive Committee
• One year terms for the office positions
• DECISIONS:
  • Chair: Bob Hannish 
  • Vice-Chair: Anita de Waard 
  • Secretary: Ed Seidel
• Committee members will be in their role for one year and others for two years to allow for staggering for membership
• ACTION: At next meeting determine the terms for each committee member
• Joel: original draft of charter was 2 and 3 year terms; at Austin changed to 1 and 2 year terms

Meetings

• Frequency of committee meetings
  • At the first meeting it was suggested to meet monthly for the first six months
  • Monthly steering committee call:
    • DECISION: 3rd Wednesday of each month from 3-4 CDT
• Travel support
  • Ted: is there travel support available? John we will provide travel support for both the face to face meeting and the Consortium meeting
    • John would like to have a request or recommendation from the steering committee for travel support
    • Suggestion to hold f2f prior to the consortium plenary meetings 
    • If the meeting is off cycle, it would be nice if there was some funding for that
    • DECISION: NDS will support off cycle meetings; will confirm but doesn't foresee this as an issue
• Plans for face to face meeting:
  • Willing to participate in f2f meeting prior to RDA meeting May 19-21
  • ACTION: Kandace will collect everyone's availability for late May and early June
  • Draft agenda for meeting:
  • Review and ratification of current draft charter for the Consortium
  • There are specific sections that will need to be addressed now that an operating steering committee has been established
  • Establish a membership committee to define Consortium membership criteria
  • There was input for this at the Austin meeting
  • Joel will provide a mock-up for people to review
  • Brainstorming on value propositions at Austin meeting that should be discussed
  • Formalize the relationship between NDS Labs and NDS Share and how a component migrates from NDS Labs to NDS Share
  • Establish an operational/business plan and timeline for NDS Labs and Share
  • Input from group on what they would like to see:
  • Define NDS Labs and NDS Share and how they relate to one another
  • Financial plans to support NDS
  • How the various components of the NDS work and operate together (including Exec Committee)
  • Discuss a marketing plan
  • Value proposition plays into this discussion
  • Joel is going to pull out the notes from the meeting discussion and will create a stand-alone document and share with the group
  • Joel: we've talked about distributing the surveys to other organizations and this could be part of outreach
  • Pilots and projects underway in NDS Labs
  • Process for defining what the projects are and how they move ahead
  • Circulate draft agenda and revise as needed
• NDS4 planning
• Suggestion to meet 3 times per year/every 4 months
• September suggested for the next meeting
• RDA is in Paris in September
• Early August:
• IAU is in Honolulu
• Data Conference in August
• At least 3 weeks after RDA meeting in September/early October