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University- and Campus-specific Questions
More information on the University of Illinois Urbana-Champaign's Sponsored Programs policies is available at Home | Sponsored Programs Administration (illinois.edu)
Is there a guide to help me with proposals and grants?
The PI Handbook is a comprehensive resource that covers the whole life cycle of sponsored projects, including proposals.
How early do I need to submit this to SPA?
The complete and final proposal must be submitted to SPA four (4) business days in advance of the sponsor’s deadline. Know the submission deadline and build a timeline allowing time for Sponsored Programs Administration (SPA) review and approval.
What does SPA review when they review your proposal?
- Compliance with sponsor guidelines
- Compliance with university, state, and federal policies
- Budget accuracy and proper assessment of negotiated rates
- Cost sharing
- Thoroughness of the budget justification
- Required approvals (IRB, IACUC, etc.)
What is our Federal-Wide Assurance number, Animal Welfare Assurance number, UEI, CAGE, TIN and other Federal IDs?
This information and more is available at Home | Sponsored Programs Administration (illinois.edu) and in the UI Institutional Profile.
What is our federally negotiated F&A Rate Agreement?
Documentation of rates and more information about our F&A rate, as well as fringe and tuition remission are available here.
What is the difference between Direct Costs and Facilities and Administrative (F&A) costs?
FIND LINK
The program announcement limits the number of submissions from our institution. Who should I contact?
Please see more information about the Limited Submission Selection Process overseen by the OVCRI. The process usually begins by submitting a NOI to limitedsubs@illinois.edu.
Does my proposal need to go through SPA?
Yes. The PDO will need the complete and final proposal five (5) business days in advance of the sponsor’s deadline. Know the submission deadline and build a timeline allowing time for our review and approval.
Does my pre-proposal/LOI need to go through SPA?
Only if an authorized signature if required. Even if you are not required to go through SPA, please notify the PDO office at NCSA-PDO@mx.uillinois.edu so that we may provide any needed guidance.
What resources are available to identify funding opportunities for sponsored projects?
The OVCRI maintains a list of Featured Funding Opportunities.
Where can I get more info or a template regarding a Data Management Plan?
- Data Management Plans
- https://www.library.illinois.edu/enx/nsf-data-management-plans/
- https://researchdataservice.illinois.edu/dmp-best-practices/
Who can help me develop a proposal budget and justification? What needs to be included?
How do I determine effort on a project?
What is a budget impact statement?
What is the difference between a subaward/subcontract/subrecipient and a consultant? What is required for each on my proposal application?
Subawards | Sponsored Programs Administration (illinois.edu)
What information is available about intellectual credit? (Also referred to as "Intellectual Contributions" or "Credit Allocation.")
More information on intellectual credit—what it is and how it is measured—can be found here.
What is a conflict of interest and do I have a conflict?
Find out more about possible conflicts of commitment & interest here.
Can I give you everything but the project description in order to submit to SPA and continue working on it up until the due date?
NCSA-specific Questions
Who is eligible to be a PI? (campus and as well as NCSA-specific)
Eligibility to Serve as Principal Investigator – Campus Administrative Manual (illinois.edu)
How early do I need to submit this to the NCSA PDO? (timeline info)
When do I fill out the NCSA Proposal Commencement Tool?
-As early as possible, you don't have to have all the information in order to submit. The sooner we know about the proposal the better it will be for us to prepare the required budget, documents etc. in order to submit to the SPA on time.
What does SPA review when they review your proposal?
How do I initiate a proposal with NCSA and what info will be needed? (proposal commencement info)
What are the responsibilities of the PI and Proposal team? (outline basics, always exceptions especially with big teams, support staff, etc.)
When should I contact the Proposal Development Office (PDO) vs. the Business/Grant Office?
Contact the PDO if you would like to discuss a research proposal or other sponsored funding application, or with questions that may arise prior to receiving an award.
Contact the Business/Grant Office if you have already received an award and have questions or need help.
(other things to fill in?)
Is there an available template for my Facilities document? (Link)
What do I need to know about working with industry?
Sponsor-specific Questions
National Aeronautics and Space Administration (NASA)
National Institutes of Health (NIH)
National Science Foundation (NSF)
United States Department of Agriculture (USDA)
What is SciENcv?
SciENcv: Science Experts Network Curriculum Vitae is a researcher profile system for all individuals who apply for, receive, or are associated with research investments from federal agencies.
ORCID : Create/Connect an ORCID iD
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Can you create a document and start adding FAQ’s from the websites I have in the attached? Use your best judgement of what you know from Beckman, and what sounds like something that would fit across campus. I would like to get something uploaded in the WIKI – and for our future web page!
https://www.colorado.edu/ocg/prepare-proposals/proposal-development-faqs
chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://www.nsf.gov/pubs/gpg/faqs.pdf
https://research.iu.edu/funding-proposals/proposals/other-support/faqs.html
https://research.udel.edu/research-administration/proposal-guide/ (scroll down)
https://rds.georgetown.edu/proposal-process/proposal-faqs/