Page History

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AuthorsAuthor: Amanda Lombardo, Gabrielle Allen

This page aims to collect together basic information about NCSA particularly for faculty affiliates, postdocs and students. Note it is a work in progress, and we would like to keep it as succinct and up-to-date as possible, so let us know if you have additional questions, something isn't clear, or looks wrong. 

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• A draft directory is available (from March 2016)
• Draft Organization Chart: PDF (this is from March 2016)

Directors Office

• NCSA Interim Director: Bill Gropp
• NCSA Interim Deputy Director: Scott Wilkin
• Senior Project Manager: Jay Roloff

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• Blue Waters (Bill Kramer)

• XSEDE (John Towns)
• National Data Service (Kenton McHenry, Christine Kirkpatrick)
• LSST (Large Synoptic Survey Telescope) (Athol Kemball and Don Petravick)
• MidWest Big Data Hub (Melissa Cragin)
• Ilinois Data Science Institute (Robert Brunner)

Directorates

• Research and Education (Acting, Donna Cox)
  • Senior Assistant Director of Research Coordinator (Amanda Lombardo) 
  • Alice Delage (Associate Project Manager)
  • Education Coordinator (Olena Kindratenko)
  • Farzaneh Masoud (Interdisciplinary Research Development Officer)
  • Research Focus Theme Areas:

    • Most faculty, postdocs and students at NCSA typically have appointments within one of the following six thematic areas.

    • Astronomy and Astrophysics
    • Computational Biology Bioinformatics and Health Sciences  Computing and Data Sciences (Gabrielle Allen)
    • Computational Engineering
      
    • Culture and Society (Donna Cox)
    • Earth and Environment (Shaowen Wang)
    • Materials and Manufacturing (Narayana Aluru)
    • Physics and Astronomy (Athol Kemball)
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    • Data Science
    • Food, Energy, and Water
  • Coordination with Educational Programs
    • Computational Science and Engineering (Narayana AluruLuke Olson, Rm 2102F)
• Integrated Cyberinfrastructure (Randy Butler)
  • Scientific Data Divisionand Visualization
  • Scientific Software and Applications (Dan Katz)
  • Cybersecurity (Adam Slagell)
  • Scientific Computing Service (Daniel Lapine)
  • Center Network Engineering (Timothy Boerner)
  • Innovative Technologies and Services (Douglas Fein)
• Economic and Societal Impact (Scott Wilkin)
  • Marketing and Public Affairs (Kristin Williamson)
  • NCSA Industry Program & New Business Development (Brendan McGinty)
  • NCSA Industry Industrial Application Domains (Seid Koric)
  • Advancement & Government Relations (Scott Wilkin)
  • International Programs (Jay Roloff)
    Entrepreneurship (Scott Wilkin)
    
    
    

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Administrative Support

Stacy Dudzinski Walker (40314100) provides primary office support for the thematic areasResearch and Education directorate, (with the exception of Deanna Spivey who is the backup for Culture and Society).

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Below are listed some of the core administrative services at NCSA provided in the different departments. Depending on what you need, you should feel free to check with Laura Owen Stacy Walker or Amanda Lombardo for advice on what help is available and where to get it. Note that expensive or time consuming activities may require funds and/or negotiation of availability etc.

• Office Manager: Stacy Dudzinski Walker (Primary for all theme areasResearch and Education), Deanna Spivey (backup for Culture and Society): The office managers will help you book and get reimbursed for NCSA related travel, reserve meeting spaces, find supplies for you or order supplies, equipment, pizza catering etc (assuming you have a budget code to charge it to!), fill out paperwork for new employees and students, and help advise you on how to do nearly everything. 
• Facilities: Tedra Tuttle (Ground Floor, 1002A1008):  Office keys, configuration of key cards, use of NCSA building, furniture requests. If you want to have white boards, monitors, pin boards etc hung in your office, this can be arranged through an appropriate office manager.
• Public Affairs:  Kristin Williamson: External and internal communications, website design and development, design and production of promotional materials, media relations, event coordination and promotion (including event websites, registration forms, logistics, calls for participation, etc), tours of Blue Waters, Bytes and Pieces weekly NCSA newsletter, ACCESS external newsletter, design and production of promotional materials, copy-editing/proofreading, creation of graphics and info graphics, photography. Email news stories to the team at newsdesk@ncsa.illinois.edu
• Finance: Karen Hartman & Tamara RooseveltLara Rhoades: pre-award (budget preparation for proposals, proposal submission, etc), post-award, accounting/statements, audit support, government costing compliance, cost-recovery rate development, software expertise (Banner, BA3, Excel), budgeting, staff planning and other financial issues. Email Submit a JIRA ticket to the finance office at faaccounting@ncsafinance@ncsa.illinois.edu . 
• Human Resources: Emily Scherbring:  recruiting and hiring NCSA-funded staff, postdocs and graduate students, appointment changes, visas. Note that if you have a 0% NCSA appointment, or are a sponsored guest, then your own HR issues (vacations, sick leave, salary, etc) should all be conducted through your home unit's office. 
• Information Technology Services: Douglas Fein: desktop support, data backup, printers/copiers/fax, mailing lists, website hosting, issue tracking, wiki, FTP, AFS, version control servers, MySQL, wired/wireless networking, linux, jabber, portal development, internal administrative tools (MIS).

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1. If you have not already, please go and visit Amanda Lombardo (Rm 40294030) on the fourth floor of NCSA so that we can discuss how to get started at NCSA in person, and in particular discuss any space needs or items not described below. We will happily tell you people that you might want to get to know in the building, or give you a tour. 
2. Obtain your NCSA Kerberos username and password from Assistant Dir. of Research Coordinator (Amanda Lombardo, alombar@illinois.edu.). 
3. If you have funds at NCSA (e.g. through the Faculty Fellows program or start up funds) you will be sent a budget code and you will be given a login on the BA3 accounting system (ba.eng.illinois.edu) through which you can check balances and receive monthly statements. If you need to spend against these funds before you receive the code, contact Amanda Lombardo. 
4. Currently you will be given an NCSA email address (almost certainly with the same username as your illinois Illinois address) e.g. <username>@ncsa.illinois.edu — email to this address which includes some important mail lists used by NCSA, will all be forwarded typically to your regular Illinois address. Without trying to rationalize why this is done, you should be aware that we've found some problems with either the forwarding not being set up, or if people already had accounts from way-back (e.g. as a TeraGrid user when at a different place) the wrong address is being used. We hope to fix this very soon, but for now, please send a mail to yourself at your NCSA address, and check that you receive it. If you do not, please tell Amanda Lombardo <alombar@illinois.edu>.
5. Review and sign-off on the NCSA Security Document using your login and Kerberos password. This document will be sent to you via email after your start date (see “NCSA Security Strategy” below.)
6. If you would like to have your students or postdocs working in the building as part of your NCSA-related work, please start by contacting Amanda Lombardo.
7. Add a photo and personalize information on your NCSA electronic directory profile at https://internal.ncsa.illinois.edu/mis/directory/. Go to “My Profile” on the left menu and be sure to fill in information on both the “Staff Directory Listing” and “Additional Information” tabs located at the top. To save changes, click “Publish” at bottom of the page. If you don't have a good photo, go and see Steve Duensing in Rm 3022 and he will take one for you. 
8. Report anticipated office hours to Theme Lead and Research Coordinator.
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10. If you will be spending regular time in the building, report anticipated office hours to Amanda Lombardo.
11. Make friends with the front line IT support, Alex Farthing and Brandon Carswell in Rm 4042, ask them to set up your laptop so you can print at NCSA.
12. Check that your ID swipe card works by running it through the reader at the NCSA front door and seeing that the led turns green (recommend that you try this during work hours before an urgent trip to NCSA out of hours).
13. Note that each floor of NCSA has a kitchen with a shared fridge/freezer and microwave. The ground floor has the Daily Byte II cafe as well as some vending machines by the class rooms. 

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• General Help Desk : For laptop or desktop issues, please contact Alex Farthing or Brandon Carswell at 244-5701, email help@ncsa.illinois.edu or stop by their office in Room 4042. Alex and Brandon can help with all your computer issues and will install and assist with NCSA supported hardware and software. The IT Services wiki can also assist with general issues: https://wiki.ncsa.illinois.edu/display/ITS/IT+Services .  If you have general problems with getting IT services at NCSA, the first place to try is the desktop support team. If you can’t find them or they are unable to answer your question (and the wiki URL did not help), send a note to help@ncsa.illinois.edu , and a ticket will be created for a group that can assist you. If you are not getting a response or your problem requires immediate results, you can also contact Doug Fein ( dfein@ncsa.illinois.edu ), manager of the NCSA IT Services group.
• Network Issues:  For wireless, it is recommended that you use the campus provided IllinoisNet. To connect, follow the instructions at http://www.cites.illinois.edu/wireless/wpa2/ or contact Alex or Brandon. To use this network, you will need your University of Illinois NetID and password.
• Printing : There are color and black and white printers dotted around the building. To start printing, we suggest you ask Alex at the help desk to set you up on the printers that you want to use. 
• NCSA Kerberos Username and Password:  This is your NCSA username and password that allow you to access most of the NCSA resources. These include wikis, ticket systems and the internal website known as Savannah or MIS. You should receive this information from Amanda Lombardo. If you do not get this, or lose of forget it, you can have if reset by asking Alex in the Laptop Support office (Rm 4042). 
• Telephone : NCSA uses the campus LYNC product which can be used via your laptop or  mobile  device and includes video and chat features. We are not providing physical telephones in the currently for faculty cubicles or many of the shared office spacesor students. 

Calendar

• There is an NCSA calendar of events, http://illinois.edu/calendar/list/772, note that you can have these appear on your own iCal or Outlook calendars, just click on the calendar icon on that page to see the instructions for this. Also, this master NCSA calendar is compiled from a number of other calendars, click on "i" or information icon to see a list of the constituent calendars.

Faculty Shared Office Space

• Shared work space for Faculty Affiliates is available. Please contact Amanda Lombardo for more information.

Snail Mail

• There are mailboxes located on each floor in the kitchen area. Those with an NCSA appointment (paid or unpaid) are assigned a mailbox. If you are a sponsored guest and need a mailbox, please contact Amanda Lombardo (alombar@illinois.edu). You can also leave work related mail here to be sent out. (For your own mail, there is a mailbox outside Beckman) 

Meetings and Workshop Planning

Meetings and Workshop Planning

To reserve space for a meeting, contact your To reserve space for a meeting, contact your group’s office manager. If your group is not listed or you are not sure who to contact, please contact Stacy Dudzinski Walker (dudzins@illinois.edu) for assistance.

Reservable Meeting Room Spaces for Small Meetings (free)

These rooms typically have a projectors, white board and a conference telephone. 

• 2000 – Seats 15
• 2004 – Seats 8
• 2100 – Seats 20
• 3004 – Seats 8
• 3000 - Seats 15
• 3100 – Seats 20
• 4004 – Seats 8
• 4000 - Seats 15
• 4101 - Seats 12

Reservable Meeting Room Spaces for Larger Meetings (for a cost)

• 1030 – Seats around 45, typically laid out classroom style with desks each with microphones
• 1040 – Seats around 45, typically laid out classroom style with desks 

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NCSA has superb event facilities on the ground floor, with an auditorium (Rm 1122) with seats 195, two training rooms, large executive conference room (Rm 1104), and an atrium equipped and an atrium equipped for receptions. Event services include projection, microphones, webcast and video capture, videoconferencing etc. If you are interested in hosting a workshop or conference that aligns with the NCSA mission, please contact Amanda Lombardo or talk with your theme lead. Assuming the theme lead supports the activity and has sufficient funds available the use of NCSA facilities on the ground floor of NCSA can be made available at no charge. Please note that it is currently not easy to support meetings at weekends or holidays, or late evenings, so please discuss your ideas and plans as soon as possible to find out what might be possible. The webpage  http://events.ncsa.illinois.edu, has pages describing the facilities, services, and underlying costs, but it requires a VPN if off campus and an NCSA email address. 

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• all-ncsa: This low traffic lists provides the entire NCSA community with weekly news (Bytes and Pieces newsletter) or important information from the director's office. You will automatically be added to this list (all NCSA full time staff, affiliate faculty and staff, students, postdocs, and in-house sponsored guests are included).
• Faculty, Postdocs, and Students lists:  A faculty email list ( faculty@ncsa.illinois.edu ) has been established for news and discussion. Faculty are encouraged to utilize this communication tool for information sharing within the Center faculty community. For other communications, there is also a postdoc mailing list ( postdocs@ncsa.illinois.edu ) and a student mailing list ( students@ncsa.illinois.edu ). Depending on whether you are a faculty, postdoc or student you will be automatically added to the relevant list. These are set up at the moment so that anyone on the list can post to the list, if this leads to too many mails we will make them moderated. 
• General lists:  A software mailing list ( software@ncsa.illinois.edu )  is used for news and discussion around software development and activities at NCSA. 
  
• Coming Soon: Theme Area lists
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NCSA’s Security Strategy

This document provides staff with tools and education concerning security policy and procedures. Relying on individuals to use these tools to implement security appropriate to their work, NCSA supports a variety of computing systems, services and research projects for a nationwide group of academic and industrial users. It is the responsibility of every employee to protect its assets and those of its staff and clients.

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If you require furniture to be moved or pictures/white boards, etc. to be hung, please coordinate through Beth McKownTedra Tuttle.

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Cyberinfrastructure Resources

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These resources are available for appropriate NCSA staff and faculty use. To gain access you must first apply for an Illinois Campus Cluster Login at: https://campuscluster.illinois.edu/invest/user_form.html. Select “NCSA” as the primary queue. You will then be notified when your login has been created.

Gabrielle Allen (gallen@ncsa.illinois.edu) is the investor representative and Tim Boerner (tboerner@illinois.edu) is the operations manager.

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The NSF funded Blue Waters petascale supercomputer has a peak performance of over 13 petaflops, some 26 petabytes of disk storage, and up to 380 petabytes of tape storage. Although much of Blue Waters is allocated through an NSF review process, different mechanisms exists for Illinois faculty and researchers to take advantage of this resource. The different allocation mechanisms are described at https://bluewaters.ncsa.illinois.edu/illinois-allocations. Contact Jay Roloff (jayr@illinois.edu) for more information on Blue Waters allocations.

ROGER CyberGIS Supercomputer

The CyberGIS supercomputer, ROGER (Resourcing Open Geospatial Education and Research) is funded through a National Science Foundation (NSF) Major Research Instrumentation (MRI) grant. Located at the National Petascale Computing Facility next to Blue Waters, ROGER is designed especially for geospatial applications requiring advanced cyberinfrastructure. Each computing node has access to over 4 petabytes of high speed persistent storage and at least 128 gigabytes of local memory, and the connects to external networks at 40Gb/s. ROGER is a uniquely designed system that integrates subsystems dedicated to traditional batch high performance computing (HPC) (a number of which have Nvidia Tesla K40 Graphic Processing Units (GPUs)), data-intensive computing (e.g. Hadoop, Spark), and an OpenStack private cloud, enabling users to take advantage of the best computing paradigm for their needs. A complete technical summary of the system can be found on the ROGER wiki. On the software side, ROGER now has a number of traditional scientific and geospatial software packages installed and the software capabilities on ROGER continuously evolve in response to the needs of the user community. 

Ice House Long Term Data Storage

Ice House Long Term Data Storage

The NCSA Ice House facility provides reliable long-term storage for backups, archives, data needing mid to long term storage with only occasional access. The storage uses a disk cache to enhance data transfer performance and a tape library backend for reliable long term storage. Data can be deposited as a private archive or made available for others to download via Globus Data Sharing. Use cases suitable for this type of storage include research data that needs to be stored for future analysis, data that supports publications, backups or as a data replication site for existing services. Multiple classes of service are available on a consulting basis. Please contact Michelle Butler (mlbutler@illinois.edu) for The NCSA Ice House facility provides reliable long-term storage for backups, archives, data needing mid to long term storage with only occasional access. The storage uses a disk cache to enhance data transfer performance and a tape library backend for reliable long term storage. Data can be deposited as a private archive or made available for others to download via Globus Data Sharing. Use cases suitable for this type of storage include research data that needs to be stored for future analysis, data that supports publications, backups or as a data replication site for existing services. Multiple classes of service are available on a consulting basis. Please contact Michelle Butler (mlbutler@illinois.edu) for more information.

Storage Condo 

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• NCSA Fellows program - Awards typically of around $25K to fund new collaborations between NCSA staff and Campus faculty and researchers. The call for proposals comes out around the end of the calendar year, with a review panel in spring, and new fellows starting in the summer. The solicitation is targeted at areas of strategic importance for NCSA. 
• SPIN program - Undergraduates are encouraged to take part in research, development and innovation projects at NCSA both during the academic year and the summer. The Students Pushing Innovation (SPIN) program at NCSA runs a matchmaking open day in the Spring semester where students from across the campus meet with NCSA staff and faculty. The SPIN program is particularly interested in facilitating projects that support new application areas and encourage more diversity at NCSA. 
• NCSA REU INCLUSION program - INCLUSION (Incubating a New Community of Leaders Using Software, Inclusion, Innovation, Interdisciplinary and OpeN-Science) is a 10-week software-in-research training experience at NCSA during the summer. Funded by NSF, pairs of students will work on socially-impactful research centered around open source software, guided by pairs of mentors. , Inclusion, Innovation, Interdisciplinary and OpeN-Science) is a 10-week software-in-research training experience at NCSA during the summer. Funded by NSF, pairs of students will work on socially-impactful research centered around open source software, guided by pairs of mentors. 
• Interdisciplinary Proposal Development - NCSA offers proposal development assistance for large, interdisciplinary proposals submitted through NCSA. The recent change to the ICR funding structure is now friendly to both the Center and home units and encourages strategic proposal collaboration. If you are interested in working with NCSA on funding opportunity, please contact Farzaneh Masoud.
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• Colloquia series - NCSA brings in a number of distinguished and visionary speakers each semester, typically the colloquia are from 11 to noon on a Friday in the NCSA auditorium. We try and organize a schedule so that visitors get to interact with different groups at NCSA and the campus, and welcome partnering with other units. We would like suggestions for colloquia speakers! Note that the talks are recorded and available on our NCSA YouTube channel.
• Postdoc Program - We are rolling out a program to ensure that postdocs have the best experience during their time at NCSA, with mentoring, training, and exposure to many different areas of research and cyberinfrastructure development and operations. We believe NCSA can provide a unique interdisciplinary and computational experience.Administration - We work with the help of the NCSA Academic Council on the policies and procedures most important for the broad research and education agenda at NCSA, including space planning and faculty appointments. believe NCSA can provide a unique interdisciplinary and computational experience.

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More Information and Communication

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• all-ncsa@ncsa.illinois.edu – everyone (NCSA employees, sponsored guests who are permanent residents)
• staff@ncsa.illinois.edu – maybe just NCSA employees, includes postdocs but not students 
• software@ncsa.illinois.edu – cross cutting NCSA interest group
• faculty@ncsa.illinois.edu, postdocs@ncsa.illinois.edu, gradstudents@ncsa.illinois.edu, undergrads@ncsa.illinois.edu, students@ncsa.illinois.edu

Women at NCSA

Women@NCSA provides professional development and networking opportunities for employees, affiliates, and students. Our objective is to create a more diverse and inclusive environment through outreach, talks and events. The monthly events will be structured to drive conversations around our experiences as women in the workplace, develop professional skills, and to create and strengthen professional relationships. W@NCSA hopes to empower women and provide a network of support within NCSA and the community. Subscribe to the mailing list here for more information on upcoming events and opportunities.

General NCSA Pages or Wikis of Potential Interest (some may have restrictions)

• https://internal.ncsa.illinois.edu– internal administrative tools, different people see different things
  • https://internal.ncsa.illinois.edu/mis/orgChart/all.php— this link gives you the actual organization, you can click to see with/without students etc
• NCSA Research and Education

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If you are concerned that this policy has been violated, please contact Amanda Lombardo (alombar@illinois.edu) or Gabrielle Allen (gdallen@illinois.edu).

For more on the University’s procedures for addressing discrimination and harassment, please see http://cam.illinois.edu/ix/ix-b/ix-b-3.htm. 

Around NCSA

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