Scope

• General for policy
  • More specific policies can extend
• Kinds of data
  • Staff
  • User
  • Project data
  • Logs/accounting
• Example sources
  • AFS (Could be project, user, or staff)
  • backups (staff)
  • HPSS archive (user)
  • file-server (staff or project)
  • wiki personal space (staff)
  • Log servers / accounting (logg/acct)
  • Condo? (project or user)
  • HPC home directories (user)
  • laptops/desktops/tablets (staff)
  • swap/scratch folders (user)
  • list archives (project or staff)

How long we hold each type

• Log and accounting data
  • Logs 1 year, unless other superceded by project policy
  • Accounting & profile info forever
• Staff data
  • 90 days after leave NCSA
  • May also have separate user data
• User data
  • 90 days after no allocation or project affiliation
  • Does not imply account is active, may have to retrieve for them on request
• Project data
  • 1 year after project expiration

Privacy

• Respect UIUC policies
• Logs are not protected unless, special policy
  • e.g., keystroke data
• User data permission needed
• Staff
  • No expectation of private data
  • Manager & HR together decides
• Project data
  • PI has access

Exceptions

• Who approves?
• How is it tracked?