Page History

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1. The building manager submits a request with a description of the maintenance request.
2. The HIPAA liaison approves or rejects the request.
3. If approved, the building manager submits a work order to F&S.
4. The building manager provides an escort(s) who is a part of the covered entity and who stays with the maintenance person while in the secured area.
5. After the work is completed, the building manager records when it was completed and by whom.
6. The workflow is closed by the building manager. An email is sent to the HIPAA liaison and building manager. 

Physical Security in a Disaster

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Modifying Physical Security Controls

A request to modify physical security controls can start with the building manager, Security Office or HIPAA Liaison. The workflow is as follows.

1. The building manager makes sure the request has sufficient detail and approves it. 
2. The Security Office reviews the changes and evaluates the impact of the change. The request is then rejected or approved. 
3. The HIPAA liaison approves or rejects the request.
4. The building manager submits a work order to F&S.
5. The building manager provides an escort(s) who is a part of the covered entity and who stays with the maintenance person or vendor while in the secured area doing the work. 
6. After the work is completed, the building manager records when it was completed and by whom.
7. The workflow is closed by the building manager.  An email is sent to the HIPAA liaison, Security Office and building manager. 

Moving Equipment with ePHI

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