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- The building manager submits a request with a description of the maintenance request.
- The HIPAA liaison approves or rejects the request.
- If approved, the building manager submits a work order to F&S.
- The building manager provides an escort(s) who is a part of the covered entity and who stays with the maintenance person while in the secured area.
- After the work is completed, the building manager records when it was completed and by whom.
- The workflow is closed by the building manager. An email is sent to the HIPAA liaison and building manager.
Physical Security in a Disaster
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Modifying Physical Security Controls
A request to modify physical security controls can start with the building manager, Security Office or HIPAA Liaison. The workflow is as follows.
- The building manager makes sure the request has sufficient detail and approves it.
- The Security Office reviews the changes and evaluates the impact of the change. The request is then rejected or approved.
- The HIPAA liaison approves or rejects the request.
- The building manager submits a work order to F&S.
- The building manager provides an escort(s) who is a part of the covered entity and who stays with the maintenance person or vendor while in the secured area doing the work.
- After the work is completed, the building manager records when it was completed and by whom.
- The workflow is closed by the building manager. An email is sent to the HIPAA liaison, Security Office and building manager.
Moving Equipment with ePHI
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