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You can go to the following site or an email reminder will be sent to you within your first week of hire to electronically validate the NCSA’s security document located at https://internal.ncsa.uiuc.edu.mis/securitydoc/.
Building Access
Anyone with a 0% NCSA appointment, or who is a sponsored guest with building access, should automatically be able to access the NCSA building via their university ID card outside of business hours. If you or your students are in an office with swipe card access you should also have access anytime to these rooms. (Please check this!). Any office keys you need will be provided by NCSA facilities — as usual we need to get the keys back when you leave, and for that reason you will find that we prefer to try and use swipe card access for rooms for students, visitors etc.
Communication and Social Media
To keep up to date with NCSA you should read the weekly Bytes and Pieces newsletter which is sent by email to the all-ncsa mail list, usually late in the day on Wednesday. Anyone without an NCSA affiliation can subscribe to a weekly news and events mail list which is the same news without the more internal items — see the NCSA Get Updates page at http://www.ncsa.illinois.edu/news/get_updates for how to subscribe. This page also links to our feeds on Facebook, Twitter, LinkedIn, Instagram, and YouTube.
Hiring Student Employees and Postdoctoral Researchers
If you have interest in employing an undergraduate or graduate student directly through NCSA, please coordinate this through Laura Owen. Faculty sponsors will be responsible for approving student time sheets on a biweekly basis. To hire a postdoctoral researcher, please contact Amanda Thibault.
Facilities Assistance
If you require furniture to be moved or pictures/white boards, etc. to be hung, please coordinate through Laura Owen.
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- If you have funds at NCSA, e.g from start up or faculty fellow award, do you ask Amanda or Alan for the budget code? Does Alan tell us when they are ready to be sent out or do we need to ask for them?
- If you want to hire a postdoc, should you go straight to Amy or talk to Laura or Amanda first?
- If you want to order a new laptop or other IT equipment on funds held at NCSA who do you ask (and what if funds are not at NCSA)
- If you want to talk to someone (just one person lets say) about cyberinfrastructure at NCSA who would you ask?
- Bigger section on including NCSA facilities, services, staff etc in new proposals or funding.
- NCSA internal administration tool – not sure what is relevant here, perhaps point out approving student work hours, maybe other useful things.
- What happens to the footage from the video cameras, who is looking at it?
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Around NCSA
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