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This policy applies only to NCSA-specific services and accounts, and not those of other University systems or our partners.

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Policy

User Enrollment

Terms of Service and Confidentiality Agreement

Users will be presented an NCSA Terms of Service Acceptable Use Policy when their accounts are created and whenever there are significant changes. The AUP includes a confidentiality agreement that applies to users accessing sensitive data, such as ePHI and CUI, on NCSA systems. New NCSA workforce members acknowledge the AUP as part of the onboarding process.

Group owners may add additional terms for their projects as part of the group enrollment process, however, these must not conflict with University or NCSA policy elsewhere.

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NCSA operates a centralized authorization service for systems in the High Performance Data Center zone (See NCSA Network Security Policy). Local password files and other authentication/authorization services can only be used if a formal exception is approved by the NCSA Internal Infrastructure Board (IIB).

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Additionally, new NCSA workforceDeprovisioning

Staff are removed from the NCSA staff group during the NCSA exit process as stated in the NCSA Information Security Policy. An automated process to remove staff access is initiated by HR and completed on the date of departure. Automated processes are followed up by NCSA staff to ensure that access is removed.

Group owners are responsible for promptly removing users from other groups as roles and access needs change.

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